Vendors

One directory for auctions, detail shops, transport, and parts suppliers.

Purpose

Vendors normalize who you pay so expenses, service ROs, and exports roll up to the same supplier record.

Setup

1. Import or manually add top suppliers (auction, detail, tire, marketing agency).
2. Set default categories on frequently used vendors to speed expense entry.
3. Restrict edit access if multiple locations share one database.

Daily workflow

1. Before entering a new expense, search vendors — avoid duplicates (“ABC Detail” vs “ABC Detailing”).
2. Edit contact when AP clerk changes — keeps export clean.
3. Deactivate vendors you no longer use instead of deleting historical links.

Key fields

Permissions

• Office manager — full CRUD.
• Sales / service — read + select on forms.
• Platform admin — cross-dealership only on multi-store deployments.

Canadian notes

• Validate HST registration for major suppliers when claiming ITCs — FlashFender stores the number; verification is your process.
• Quebec vendors may need QST handled outside default HST-only templates — consult your accountant.

Related

• Expenses
• Service